A board portal is an online secure platform that houses all of your company’s documents and records related to governance. It allows members to access documents on any device and track the activity of documents. This increases accountability and transparency.
A good portal for boards will serve as a central repository for all documentation related to meetings such as audits financials and committee reports, as well as agendas and minutes. It should also offer the option of secure file sharing that allows users to upload files and share them with each other. It should also offer an easy to use eSignatures function that supports signatures on mobile devices or in person, as well as an integrated tool for confirming the validity of digital signatures.
Whether you’re a private company, non-profit or government agency, board portals offer comprehensive features that make it easier for directors and administrators to manage committees, calendars, surveys, voting, eSignatures/approvals, and more. The best option is an adaptable and robust framework that is able to fit your governance procedures and functions the way you work – meetings dates, votes, and surveys that automatically sync to the calendars of board members.
It is important that stakeholders are included in the selection of software for managing boards early on, so they can be trained and assist with the adoption. In the end, a great board portal will help save time and increase collaboration, while also increasing accountability and transparency.