A schedule for board meetings is a plan to keep your meetings on the right track and productive. Substance over style is important when it comes to maximizing the amount of time your board members need to collaborate.
Begin with a call for order and an introduction from the facilitator or the chair of the board to officially open your meeting. After that, you may take note of the minutes from the previous meeting or the financial report. It is also possible to review the latest updates to the committee or other administrative tasks. Then, it’s usually a good idea to reserve a room for discussions on strategic planning or other governance issues. It’s also possible to include a sensitive or confidential topic in an executive meeting, if your organisation’s bylaws allow it.
Pay attention and take note of each point. You should ask any concerns www.boardroomsonline.blog/basic-objectives-of-corporate-governance/ or questions you have regarding the presentation and allow your fellow board members to respond. Be cautious not to wander off-track and discuss topics which aren’t listed on the agenda. This can take up valuable meeting time and distract from the most important topics on your board’s agenda. To avoid this, you can add an “parking lot” item at the end of the agenda to highlight random topics that need more focus at a later time.
The last thing to do is make sure you send your board the agenda at minimum one week prior to your meeting. This gives everyone plenty of time to read the agenda and formulate their thoughts for the meeting. It is a good idea to include any supporting documents required by board members to grasp the subject.