Companies often have to share confidential information with other businesses when they collaborate on business transactions or litigation. Virtual Data Rooms (VDRs) are online storage spaces for sharing digital files in a secure manner. VDRs are a proven solution for complex projects and business processes that require the sharing and disclosure of sensitive documents, like intellectual property, financial data, and the contents of case files.
When selecting the right VDR be sure to choose one that comes with strong security features that go beyond typical compliance requirements. Look for permission settings that are customizable including watermarking options, the ability to block access remotely and precise activity tracking that provides administrators with access to detailed information about the way that files are used printed, downloaded, or saved. Make sure you have an interface for users that is simple to use and designed to facilitate collaboration without sacrificing security.
Contact the VDR partner’s technical support and whether their employees are familiar with the nuances of your business’s sector. The best providers offer 24/7 support via a variety of channels, ensuring that each inquiry is promptly answered. You should look for a Q&A application that lets users submit questions without resorting to email. It also enables administrators to efficiently manage and arrange questions.
While the majority of VDR providers boast of their scalability, be sure to inquire helpful site about specific performance and reliability information. Be sure to inquire about interruptions, uptime and delays to evaluate the reliability of a particular vendor against other similar products. Ask the prospective partner if their platform integrates well with other tools in the technology stack of your company.