A well-organized online board meeting could be a great method to improve the accountability and efficiency of a nonprofit. It also presents challenges. One of the problems is the lack of interaction between participants. This can impact how board members communicate with each other, which can have negative consequences for the decision-making process.
The key to a successful virtual board meeting’s success is having the right tools, in addition to the right training and protocols for communication. This includes selecting a good online board management software with enterprise-level security and live polling, which will allow the conduct of votes in real time during the meeting. It is also essential to ensure that all participants have a stable http://boardmeetingplatform.blog/company-secretarys-role-in-board-management-and-what-it-means/ internet connection and are familiar with using their video equipment for meetings. It is suggested that an initial meeting be held before the actual meeting, especially for new board members. This will allow for any issues to be solved before the actual meeting.
Another issue is the absence of physical expressions and facial expressions which makes it difficult to follow conversations and also understand what other participants are experiencing. To avoid this, the board member should muffle their microphones, and then turn them back on when they wish to speak. To prevent confusion and noise, it’s important to have a clear procedure for giving the microphone to different owners.
Also, it’s an excellent idea to provide an area to wait for those who wish to join the meeting but aren’t yet ready. This will stop attendees from accidentally entering the meeting while it is already taking place, which could result in a decrease in productivity and lessen the effectiveness of the meeting.